Frequently Asked Questions

Who can apply for CAPCaT grants? 

Applications from all sources with secure intellectual property rights will be considered, public or private, nonprofit or for-profit. Details regarding specific requirements can be found in the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards. If the proposed work is to be done outside of the US or by a foreign company, please provide a strong justification as to why the work cannot be done in the US or by a domestic company and realize that applications outside of the US may require additional regulatory review and oversight. 

Who retains the rights to any intellectual property generated by a proposal?

Management of intellectual property will be determined by the proposal applicant’s institutional policies. 

Should I disclose any unprotected proprietary information in the submission?

Protecting proprietary information is the responsibility of the applicant and the applicant institution. Consistent with NIH policy, applicants are discouraged from submitting information considered proprietary unless it is deemed essential for proper evaluation of the application. However, when the application contains information that constitutes trade secrets, or information that is commercial or financial, or information that is confidential or privileged, do identify the pages in the application that contain this information by marking those paragraphs or lines with an asterisk (*) at the beginning of the paragraph. Indicate at the beginning of the Research Plan which pages contain asterisks and include a note stating: "The following sections marked with an asterisk contain proprietary/privileged information that [name of applicant] requests are not released to persons outside the Government, except for purposes of review and evaluation." When information in the application constitutes trade secrets or information that is commercial or financial, or information that is confidential or privileged, it is furnished to the Government in confidence with the understanding that the information shall be used or disclosed only for evaluation of this application. If a grant is awarded as a result of or in connection with the submission of this application, the Government shall have the right to use or disclose the information to the extent authorized by law. 

Are international laboratories outside of the United States eligible to participate?

If the proposed work is to be done outside of the US or by a foreign company, please provide a strong justification as to why the work cannot be done in the US or by a domestic company and realize that applications outside of the US may require additional regulatory review and oversight. 

When are applications due?

Proposals are due no later than June 6, 2025, 11:59PM ET. Late submissions cannot be accepted. 

How much funding is available? Do you give multi-year Grants?

CAPCaT gives $100,000 awards that cover direct costs for a twelve-month period. Additionally, indirect costs are covered at a performance site’s federally negotiated rate and/or at the standard rate of 10% for companies (unless a company can substantiate a different federally negotiated rate). Only single period applications are accepted. 

How many awards will be given?

CAPCaT plans to fund up to four awards for the 2025-26 cycle, pending the receipt of meritorious applications. At least one project that incorporates complementary and integrative health approaches may be funded. 

Where do I submit my proposal?

All proposals must be submitted through the online submission site. The application does not need to be completed all at once. Applicants may log on as many times as they wish (work will be saved in the system) until the deadline. No material can be submitted directly to CAPCaT staff. 

When will I be notified if my proposal has been selected?

It is anticipated that notifications will be sent on or around August 15, 2025. Notices will be emailed to the PI and the administrative contact listed.  

Who reviews the applications?

Proposals are peer-reviewed confidentially. The review panels are made up of individuals with appropriate expertise in medical innovation from clinical, engineering, regulatory, technical, scientific and/or business perspectives. Applicants can suggest areas of expertise to be included on a given panel, though no assurance is given that suggested review domains will be utilized. Please do not recommend reviewers by name to avoid potential conflicts of interest. However, applicants can provide names of potential reviewers whom they would prefer not to be used, and every effort will be made to accommodate these requests. These requests should be included in a letter uploaded with the other supporting documents. 

What are the review criteria?

CAPCaT reviewers consider and score proposals based on the following criteria: 

1. Significance: Does the project address an unmet medical need? 
2. Scientific Basis: Is there a strong scientific basis, including preliminary data, presented? 
3. Responsiveness to the CAPCaT/NIH Areas of Interest: Is the project designed to accelerate the refinement and clinical testing of point of care technologies for heart, lung, blood, and sleep disorders? Is the project designed to improve the diagnosis, monitoring, and management of heart, lung, blood, and sleep disorders or other related symptoms by incorporating complementary and integrative health approaches? Does the project address one of the areas of special focus identified above? Does the technology under development include one or more of the desirable characteristics mentioned above that will accelerate rapid adoption into clinical practice? 
4. Technology Performance: Is the technology accurate and usable? Projects proposing prototype development or preclinical studies are not in scope.  
5. Feasibility: Is it highly likely that the proposed science can be accomplished with the financial award and time allotted?  If appropriate, are all human subject regulatory procedures (approved IRB protocol, human subjects training certification, project registered as a clinical trial) complete so that the project can start in a timely way? Is a data safety monitoring plan articulated? 
6. Innovation: Does the proposed technology have the potential to transform patient outcomes or how patient care is delivered (i.e., a new Point of care that enables diagnosis/treatment in the home of a patient who would otherwise have had to go to the clinic or hospital for the diagnosis/treatment?) 
7. Intellectual Property and Development Plan: Secure intellectual property rights are required for the award and should be clearly outlined in the application. This includes regulatory plans for the hardware and software used in the technology. Applicants must be familiar with the relevant FDA guidance regarding digital health products. Has the team developing the technology met with the appropriate bodies to secure intellectual property and designation as an investigational device? Has the team acquired a 510k exemption? Has a path to FDA approval or clearance been identified and is it clearly articulated? Is there a patent or license that has been submitted or secured in the US or overseas? 
8. Consumer Costs and Commercialization Strategy: What is the commercialization strategy? Does the strategy have the potential to reduce healthcare costs for patients and/or payors? 
9. Environment: Do the study team and/or company have an environment that is conducive for success? Has there been outside investment in the company? 

Who should I list as collaborators?

List only individuals who are considered key personnel or significant contributors to the work that will be performed, and who have agreed to their role. Avoid honorific collaborations. For all proposals, the review committee requires that investigators collaborate closely with clinicians and product development experts in the development of the proposal and the conduct of the work. The input of these collaborators must be clearly reflected throughout the application. 

Should I submit copies of relevant publications?

Please do not submit copies of relevant publications. Standard citation of publications is acceptable. 

Will you accept a video showing how my system works?

Videos are not accepted.

Are there any budget restrictions or limitations?

The award can support a full array of resources, including core user fees for services such as biostatistics consultations or use of specialized lab facilities. Funds are typically used for staff/student/postdoc support, reagent costs, and small equipment. Capital and non-capital equipment must be well justified to the project's purpose and exclusive need. Alterations and renovations will not be supported. 

Are indirect costs provided?

Indirect costs are provided a) at a performance site’s federally negotiated rate and/or b) to companies at the standard IRS rate of 10%, unless a company can substantiate a different federally negotiated rate. 

When would I receive my funding?

The timeliness of your revisions to the administrative materials and obtaining any necessary protocol approvals will affect when you receive your award. If your work involves human subjects (either data or tissue derived), or live animals, the necessary IRB and IACUC approvals must be received by the Center prior to the activation of your award. 

What are my reporting responsibilities if I receive an award?

An annual progress report must be submitted by investigators in accordance with the award's terms and conditions. Brief monthly reports and occasional follow-up meetings are required so that CAPCaT can follow the progress of your projects. Investigators will also input data in the Cimit Guidance and Impact Tracking System (GAITS) for project management and tracking. Data can be entered as often as desired but must be entered at least on a quarterly basis. 

Can applicants submit multiple applications to more than one POCTRN Center solicitation?

Applicants can submit proposals to multiple research areas to the appropriately aligned Center solicitations. Only one submission will be selected. This will be decided among the Center leadership for the best fit within the goals of POCTRN.